GDPR and Safeguarding | Stepping Stone Maths

GDPR:

By signing the registration form you are confirming that you have read this document and you acknowledge and accept the document.

As private tutors, on the initial registration form, we ask for only essential information about the parent and child. Additional information may be provided by yourself if you so wish.

Child’s name, date of birth, school and year group, areas of concern, any additional learning needs: to assist with session preparation, areas your child finds tricky, to send a birthday card!
Email/Social media links: Send you the Zoom link for online tuition, communicate feedback after each weekly session, Q&A between parent & tutor, send & receive number fun/word challenges, reminders if your child is late to our pre-arranged Zoom session.
Phone Number: This could be used for text session reminders/phone calls.
Address: To post/hand deliver preparation SATS packs for your child, to post/hand deliver any certificates after Masterclasses/Superstar SATS courses if these are booked with Stepping Stone Maths.
Recording of sessions: these would be shared with the child’s parents/the tutor/Nicola Colman of Stepping Stone Maths. These are for learning purposes. If you enrol your child on small group classes these would be shared with the parents of that small group of parents only.
Sharing of session information on social media: To welcome a new tutee to the Stepping Stone Maths family, to celebrate successes at school/Stepping Stone Maths. This helps to build confidence.
Parents frequently share their child’s progress with the tutor (parent’s evenings, end of year school reports, assessment information etc). This is saved in your child’s session planning for reference.
We do not share any personal information with third parties. However, we will share

information with third parties only in the case of a safeguarding issue or if the parent has given permission or specifically asked that information be shared (e.g. with a school.)

Personal data is stored as both paper copies and electronic copies with Nicola Colman at Stepping Stone Maths and your child’s tutor. Paper copies are stored in a locked house.
As parents you have full access to your personal data that is held by Stepping Stone Maths. You are able to change, update or remove this information as you feel necessary. Please organise a mutually convenient time with your tutor if you require access to this.
Should your child cease tuition with Stepping Stone Maths: Information that can be deleted when a child finishes his or her tutoring sessions, on the request of a parent are SMS or other messages, contact numbers stored on a mobile phone or personal device. The following information must be kept for an extended period: anything relating to safeguarding, accidents or incidents must by law be held until the child reaches 21 years and three months of age. Also, contracts, consent forms, information sheets, invoices and payment information must be held for seven years. All other information can be routinely deleted or destroyed at the request of the parent once the child is no longer a tutee at Stepping Stone Maths. Many children return for tuition at a later date so it is extremely useful to keep paper records of sessions taught.

Safeguarding:

Safe to work with young children and adults: All tutors who work alongside Stepping Stone Maths have a DBS certificate and third party references have been sought as part of the ‘safer recruitment’ guidelines. It is your tutor’s responsibility to ensure their DBS is kept up to date.
Referring and reporting concerns of abuse or welfare: Every local authority in England has a safeguarding lead and this is the person we would contact if there are any safeguarding concerns about a tutee. If there are concerns that the child is in immediate danger, the police would be called.
If you are concerned about the conduct of a tutor working alongside Stepping Stone Maths please contact Nicola in the first instance to discuss.
All Stepping Stone Maths sessions take place online via Zoom. In session one we ask a parent is present with the child to assist should there be any technical difficulties. This also allows you to meet your child’s tutor and ask any questions, sitting with your child in this session also helps promote confidence for the child. Your child should be appropriately dressed for all online sessions (not nightwear). A parent/adult should be within earshot throughout the session post session one.
Zoom links to private 1:1 sessions will be emailed to the parent. A private passcode is attached to this. No other person beyond parent/tutee/tutor will be present for the session, nor have access to it unless this is passed on to a family member/another adult linked to the tutee (eg A grandparent may be present for a session if the parent is busy).
Zoom links to small group sessions will be emailed to all attendees. A private passcode is attached to this. No other people beyond parents/tutees/tutor will be present for the session, nor have access to it unless this is passed on to a family member/another adult linked to the tutee (eg A grandparent may be present for a session if the parent is busy).
Stepping Stone Maths has a responsibility to store and share personal information about

students correctly, please refer to the GDPR policy. Consent from parents will be sought should we wish to publish images/videos of any student. These would be used on social media as congratulations posts or to illustrate learning techniques.

On occasions, sessions are recorded for learning purposes. These would only be shared with the child’s parents/the tutor/Nicola Colman of Stepping Stone Maths. If you enrol your child on small group classes these would be shared with the parents of that small group of parents only.
Please note, if your tutor teaches a child 16-18 years of age, communications will remain between tutor and parent. Your child’s tutor may copy in your child for homework purposes only. All questions and communications will remain between the tutor and parent.